The Talent Nexus

Position: Credit Officer – Agrochemicals
Location: Nairobi
Salary: 70 - 80 K

Our client is a well-established Agrochemicals Company in Nairobi. They are looking to hire a mature, competent and results oriented Credit Officer.

The purpose of this position is to manage the credit control function and ensure effective management of the company’s debtors’ accounts.

Key Responsibilities:

Credit Control

Review the company credit procedures and develop and implement enhancement where required.
In conjunction with Sales and and Finance & Administration Manager, design appropriate credit limits for each customer.
Manage the outstanding sales balances by designing and implementing an appropriate means of collection while ensuring the Direct Debi Payment System among corporate clients is appropriately monitored and documented.
Ensure credit limits are adhered to as per regulations existing at the time.
Keep the company up to date with new credit management procedures and techniques.

Debtors Records / Information

Ensure that master file data relating to credit management in the accounts receivable ledger is accurate and up-to date at all times.
Reconcile transactions and balances on a fortnight basis to ensure accurate debtors accounts.
Ensure that payments are correctly allocated, to appropriate accounts and against the appropriate invoice(s).
Ensure that set procedures and control of invoices, credit notes etc. are followed.
Be the custodian of the company debtors’ record for the overall debtors’ asset portfolio.
Maintain accurate and up to date clients’ accounts records by setting up and maintaining client files.
Obtain and maintain sufficient information to assess the credit worthiness of new and existing clients.
Ensure statements are sent to customers by first day of every month

Reporting

Prepare monthly aging analysis for Ledger account balances.
Ensure that confirmation of clients’ accounts balances are properly prepared and mailed to customers within the required time.
Ensure that the monthly evaluation report on the collection target by company clients and field sales team is ready by first Monday of the month.
Prepare monthly collection forecasts and aged debt analyses to be presented to the Director by the last day of the month.

Debt Management

Proactively follow up payment of outstanding invoices and ensure credit allocated to customers is monitored and controlled effectively.
Optimize cash flow by reducing average collection days within company’s policies and procedures.
Handle any disputed accounts to ensure that payments are in line with company credit policy.
In liaison with customer service and field sales staff, investigate and resolve queries on customer accounts.
Initiate and enforce ‘Stop Supply Orders’ to overdue accounts.
Negotiate payment schedules with bad debtors, clients in financial difficulties and/or arrange for goods possession or re-possession to cover for the outstanding debt.
Handle any disputed accounts to ensure that payments are in line with the company credit policy.
Recommend/Justify debt write-offs to the management in line with laid down regulations.
Identify bad debt accounts requiring assistance from a collection agency or legal action and co-ordinate collections with such third party contractors.

Required Qualifications, Skills & Competencies

Bachelor’s Degree/ Diploma in a finance related field
Qualifications in CPA will be an added advantage
At least 4 years of credit control experience, preferably in a reputable debt collection agency
Proven track record of achieving collection targets
Excellent communication and people skills
Excellent negotiation skills
Self driven
Must have a clean driving license

If you meet the outlined qualifications and skills, please submit your application on/before Tuesday 12th September 2023.

N.B: Only shortlisted candidates will be contacted.

Job Description