Talent Nexus · Hire Right

Position: Front Office/ Admin Assistant
Location: Nairobi
Salary: 35 - 40K

Our client is a well established and reputable audit firm in Nairobi. They are looking to recruit an organized and proactive Front Office/Admin Assistant.

Key Responsibilities:

Maintain a clean, neat and welcoming office environment.
Front Office Reception: Answer and place telephone calls promptly, efficiently, and courteously and transmit messages accurately.
Receive clients and visitors in the office in a professional and friendly manner.
Schedule appointments, conferences and meetings with clients for the office staff.
Update and maintain appointment calendar for the office staff.
Handle and route incoming and outgoing mail
Maintain reception area, including conference rooms
Bind documents for delivery to clients
Under guidance prepare letters/memos for the auditors for delivery to clients
Input new client information and maintain client information database
Handle client complaints, provide appropriate solutions and alternatives within the given time frames and follow up to ensure resolution
Maintain organized filing and scanning of correspondence, billing as well as business and individual files
Manage office inventory such as stationery, equipment, furniture and ensure timely requisition.
Any other task as allocated

Required Skills & Qualifications

Diploma in Business Administration or related field of study.
Atleast 2 years’ experience in admin/ front office in a professional environment.
Ability to perform administrative duties with speed and accuracy without immediate and constant supervision.
Ability to execute assignments of a confidential nature and to keep matters confidential.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management systems and procedures.
Good communication and interpersonal skills
Presentable.

If this describes you and you meet the outlined qualifications and skills, please submit your application on/before Monday 18th November 2024.

N.B: Only shortlisted candidates will be contacted.

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