Position: Front Office/ Admin Assistant
Location: Nairobi
Salary: 35 - 40K

Our client is a well established and reputable audit firm in Nairobi. They are looking to recruit an organized and proactive Front Office/Admin Assistant. 

·         Maintain a clean, neat and welcoming office environment

·         Front Office Reception: Answer and place telephone calls promptly, efficiently, and courteously and transmit messages accurately

·         Receive clients and visitors in the office in a professional and friendly manner 

·         Schedule appointments, conferences and meetings with clients for the office staff

·         Update and maintain appointment calendar for the office staff

·         Handle and route incoming and outgoing mail

·         Maintain reception area, including conference rooms 

·         Bind documents for delivery to clients 

·         Under guidance prepare letters/memos for the auditors for delivery to clients 

·         Input new client information and maintain client information database

·         Handle client complaints, provide appropriate solutions and alternatives within the given time frames and follow up to ensure resolution

·         Maintain organized filing and scanning of correspondence, billing as well as business and individual files

·         Manage office inventory such as stationery, equipment, furniture and ensure timely requisition.

·         Any other task as allocated

·         Diploma in Business Administration or related field of study

·         Atleast 2 years’ experience in admin/ front office in a professional environment

·         Ability to perform administrative duties with speed and accuracy without immediate and constant supervision

·         Ability to execute assignments of a confidential nature and to keep matters confidential

·         Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management systems and procedures.

·         Good communication and interpersonal skills

·         Presentable

If this describes you and you meet the outlined qualifications and skills, please submit your application on/before Monday 18th November 2024.